How do you count user license in employee onboarding 365 application. Any user who is onboarded using application, via bulk upload, HR, admin, hiring manager or any other roles who interact with application for approvals or any other activities, are counted towards user licenses. Employee onboarding application provides self-service for the onboarded employees, maintain their documents digitally and send reminders based on selected tasks and reminders.

This Software is the first communication an employee has with the organization soon after the long interview journey process and: will help streamline the process of onboarding new employees. This could save organization business time and money by reducing the amount of time taken and swifts to get a new employee up to the initial phase and productivity. Employee onboarding software can ensure that new employees receive the information they need in a consistent and organized manner. It helps in reducing confusion or frustration and ensures everyone is on the same page from the word start. 

This software can help to create a more standardized onboarding experience for all employees. It reduces turnover and improves internal employee satisfaction. Onboarding software can help you track the progress of each employee during the onboarding process. This information can be used to identify areas where employees are struggling and need additional support. 

It can help to customize each employee’s onboarding experience based on their needs and preferences. This allows to creation of a more personalized and effective onboarding experience for everyone involved. So, streamlining employees with the employee onboarding process is not only to impress new employees but also to reduce the workload of the HR team and other teams across the organization. To know more on how to set MS out of the box site collection templet for onboarding, click here.

Yes, you can install multiple instances of the application as long as it is in one Microsoft 365 tenant and total number of users of all the instances installed remain within the user limit as per your plan or license you purchased.

To avoid last-minute confusion and compliance issues, we need to have a rock-solid employee onboarding process. Here’s what an efficient employee onboarding software or employee onboarding platform does: Gives a clearly outlined onboarding template. Minimizes the made by paperwork. Shortens the employee onboarding lifecycle. Reduces manual intervention and human errors. Lessens the workload of the HR team. Provides a consistent experience to all new hires. Injects transparency into the process flow. Offers the employees a memorable onboarding experience.

First steppingstone: Releasing of offer. The employee onboarding process starts soon after the recruitment process is completed. Once a candidate is selected, an HR team shares a warm welcome email with a few essential documents like the offer letter, new hire welcome packet, links to fill out digital employee onboarding forms, and policy documents. Reaction from the New hire: Offer Acceptance or denial Once the new hire accepts or denies the offer, as the best practice the organizations should schedule a quick call to review the digital employee onboarding forms, benefits, and policies, and set expectations. Keeping the new hires engaged will affirm their choice to accept the offer. 

Upon receiving positive feedback on the offer, it is important to kick-start the employee orientation. Waiting period: Critical period. It is very important to know if the new hire just accepted the offer, but it doesn’t promise that they’ll turn up for the date of joining. During the waiting period, the employee might be open to offers from other potential employers as well. So, the organization must build a good rapport with the new hire. Let the new hire know they’re valued. It is essential to have a plan during their waiting period during the employee onboarding process. 

Last milestone: The day of joining, On the first day, most new hires have mixed emotions. They feel anxious, happy, excited, and nervous at the same time. So, the primary duty of HR managers is to ensure that the new hires feel welcome and comfortable. Having a handy employee onboarding checklist will relieve the stress of HR staff. Here are a few things to do before the day of joining: Keep the orientation schedule ready Assign IT assets (workstation, email access, etc.) Obtain necessary office supplies (furniture, keys, access card, etc.) 

Set up a salary account Assign a mentor or go-to-person who can help the employee settle down. Coordinating with other departments. It is essential to coordinate with key stakeholders (co-workers and managers) and notify them of the start date of the new hire via the employee onboarding platform. Training and orientation sessions are given the new hire. An overview of the organization’s culture and an insight into company OKR. This phase offers new hires relevant information about the teams within the company, team processes, and company policies. This is the right time to set role-based goals and objectives for the next
30/ 60/ 90 days to show the new hires what they need to focus on. First bridge: The first quarter.

The major objective of this period is to review the expectations of the organizations and the employees and ensure they match. This phase needs to be filled with active dialogues about the progress and continued efforts of the new hire in becoming an integral part of the organization.

No matter how big the organizations are, the HR leaders tend to have too much on their plates. They spend enough time scavenging for the right resources, and by the time the onboarding starts, they are downright exhausted. Rather than adding to their fatigue by forcing them to do things the old-fashioned way, automating with employee onboarding software or employee onboarding tools reduces their workload by a considerable amount. Using employee onboarding software, can ditch the onboarding checklist and forms and eliminate manual dependency in the employee onboarding process. With a digital onboarding experience using an online employee onboarding app at work, they don’t have to chase after new hires and managers to complete the tasks assigned to them.

Once the application is deployed in your Microsoft 365 tenant, we do not maintain any access, permissions, or control over it. 

The application validates the license status by connecting to our license services. It checks the status as ‘Purchased’, ‘Trial’, ‘Expired’, etc., and updates the status within the app accordingly.